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Creating Accessible Tables (Word)

Contact the Accessible Media Coordinator

Robert Starr
Accessible Media Coordinator

Assistive Technology Initiative
MS: 6A11
Voice: 703-993-5644
Fax: 703-993-4743
rstarr@gmu.edu

Contact the IT Accessibility Coordinator

Kristine Neuber
IT Accessibility Coordinator

Assistive Technology Initiative
MS: 6A11
Voice: 703-993-9815
Fax: 703-993-4743
kneuber@gmu.edu

Have Assistive Technology Questions? Contact Us!

Jackie Servello
Assistive Technology Specialist

Assistive Technology Initiative
MS: 6A11
Voice: 703-993-4329
Fax: 703-993-4743
jservell@gmu.edu

Have questions? Contact the ATI:

Assistive Technology Initiative
MS: 6A11
Voice: 703-993-4329
Fax: 703-993-4743
ati@gmu.edu

Tables can be difficult for individuals who use assistive technology to read, especially those using screen readers. Whenever possible, use simple tables (i.e., one row for column headers and one column for row headers). Following the steps below to identify the header rows in tables for MS Office 365.

  • Select the Insert tab.
  • Click on Table.
  • Choose the table size.

  • Enter all table data.
  • Click in any of the cells to open the Table Design and Table Layout tabs.

  • Click on the Table Design tab. In the Table Style Options, check the box for Header Row (column headers) and First Row (row headers), if applicable.

 

  • Click on the Table Layout tab. Then, click Alt Text. Although not required, Alt Text allows you to provide an alternative description of the table. This is beneficial for complex tables, which may prove difficult for screen reader users to navigate even when it is accessible.