Documents

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ATI supports faculty and staff with creating and providing accessible documents for course materials.  Partnering with the Disability Services and the Stearns Center, digital course documents are identified and sent to ATI for accessibility review and remediation.  Formats produced include: Word, PowerPoint, and PDF.

Document Preparation by Faculty and Staff

In order to provide accessible documents in a timely manner, we ask faculty and staff to prepare documents prior to submitting a request by including the following:

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Word Documents

  1. Add alternative text for all meaningful images, charts, graphs, and objects.
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PPT Presentations

  1. Use built-in slide layouts!
  2. Add alternative text for all meaningful images, charts, graphs, and objects.
  3. For multiple images on one slide, group image and then add alt text for the grouped image.
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PDF Documents

  1. Send as is!
    • However, scanned material, such as chapters from books or articles, must be good quality scans.  Good quality scans are clear of highlights, underlines, or other elements which distort the image or text.
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For additional information on making accessible documents visit our Create Accessible Documents webpage for guides, videos, and step-by-step directions.

Document Remediation Plan

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Request Process for Accessible Documents

Faculty and staff submit a *Request Services Form found on *ATI Request Services website.

  • Select ‘Document Accessibility Review’ as the Reason for Request.
  • Fill in all applicable information in the form.
  • Upload the document(s) to the request services form, up to 20 documents can be submitted in one form.
    • Any document over 8MB can be emailed directly to atidocs@gmu.edu after submitting a request.
  • ATI will notify submitter by email when the request is received and is processing.
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How are document remediation requests prioritized?

Document Remediation Prioritization:

ATI staff prioritizes the remediation of documents used in:

  1. Classrooms with students with sensory impairments (i.e., blind, low vision, deaf, and/or hard of hearing) enrolled
  2. Degree programs with students with sensory impairments enrolled
  3. Front-facing websites hosting documents
  4. Online courses developed c/o Stearns Center
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Document Remediation Process

All requests are reviewed and documented for tracking purposes.  ATI remediates the following areas for accessibility.

  • Word and PowerPoint documents
    • Alternative Text and Images (when added by faculty or staff)
    • Headings
    • Lists
    • Tables
    • Meaningful Hyperlink Text
    • Color Contrast
  • PDF documents
    • Alternative Text and Images
    • Headings
    • Lists
    • Tables
    • Meaningful Hyperlink Text
    • Color Contrast
    • Page Numbers
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Quality Control

ATI utilizes JAWS and/or NVDA to verify screen reader access.

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Document Return Process

ATI will email request submitter with a list of completed documents along with a Dropbox link to download the accessible version of the file(s) upon completion.

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Fiscal Year Statistics

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Fiscal Year 2021

Faculty/Staff Participants: 124

Number of Documents Processed:

  • 1,710 documents
  • 24,896 pages

Average turnaround time: Average 5.6 days

Average document length: Approx. 14.5 pages

By Format:

  • 198 PPT (12%)
  • 231 Word (14%)
  • 1,276 PDF (75%)

By Type of Request:

  • 54% Compliance (915 requests)
  • 46% Disability Accommodation (795 requests)
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Fiscal Year 2020

Faculty/Staff Participants: 78

Number of Documents Processed:

  • 1,315 documents
  • 15,804 pages

Average turnaround time: Average 3.8 days

Average document length: Approx. 12 pages

By Format:

  • 267 PPT (20%)
  • 131 Word (10%)
  • 945 PDF (70%)

By Type of Request:

  • 57% Compliance (764 requests)
  • 43% Disability Accommodation (579 requests)
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Fiscal Year 2019

Faculty/Staff Participants: 59Total Processed: Documents - 702. Pages - 10,160.

Number of Documents Processed:

  • 702 documents
  • 10,160 pages

Average turnaround time: Average 8 days (2 weeks during beginning of semester)

Average document length: Approx. 14.5 pages

By Format:

By Format, PDF - 276, 39%. PPT - 295, 42%. Word - 131, 19%.

  • 295 PPT (42%)
  • 131 Word (19%)
  • 276 PDF (39%)

By Type of Request:

  • 52% Compliance (368 requests – 74% SOUPR)
  • 48% Disability Accommodation (334 requests)

Format-specific findings:

By Type of Request: Disability Accommodation 334, 48%. Compliance 368, 52%.

  • Word
    • Syllabi and Assignments most commonly submitted Word documents
  • PPT
    • Most faculty use built-in layouts
  • PDF
    • Articles pulled from databases or web
    • Scans of hard-copy resources/scans of scans
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Fiscal Year 2018

Faculty/Staff Participants: 40Total processed bar chart. Documents 498, Pages 7956

Number of Documents Processed:

  • 498 documents
  • 7,956 pages

Average turnaround time: Approx. 2 weeks (during beginning of semester)

Average document length: Approx. 15 pages

By Format:

By Format pie chart. Powerpoint 196, 39%. Word 147, 30%. PDF 155, 31%

  • 196 PPT (39%)
  • 147 Word (30%)
  • 155 PDF (31%)

By Type of Request:

  • 49% Compliance (244 requests – 62% SOUPR)
  • 51% Disability Accommodation (254 requests)

Format-specific findings:

Type of request pie chart. Compliance 244, 49%. Disability Accommodation 254, 51%

  • Word
    • Syllabi most commonly submitted Word document
    • More common to have tables than images
  • PPT
    • Most faculty use built-in layouts
    • More training needed with respect to use of nested tables, grouping images, alternative text
  • PDF
    • Articles pulled from databases or web
    • Scans of hard-copy resources/scans of scans

Only one instance where same document was used in another course

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