Documents

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ATI supports faculty and staff with creating and providing accessible documents for course materials. Partnering with the Disability Services and the Stearns Center, digital course documents are identified and sent to ATI for accessibility review and remediation. Formats produced include: Word, PowerPoint, and PDF.

Document Preparation by Faculty and Staff

In order to provide accessible documents in a timely manner, we ask faculty and staff to prepare documents prior to submitting a request by including the following:

Word documents
1. Add alternative text for all meaningful images, charts, graphs, and objects.
  - For guidance on how to do this on your own, check out:
    - Creating Accessible Word Documents
    - Video: Improve image accessibility in Word with alt text (2:07)*

PPT presentations
1. Use built-in slide layouts!
2. Add alternative text for all meaningful images, charts, graphs, and objects.
  - For guidance on how to do this on your own, check out:
    - Creating Accessible PowerPoint Presentations
    - Video: Improving image accessibility in PPT (1:38)*
3. For multiple images on one slide, group image and then add alt text for the grouped image.
  - For guidance on how to do this on your own, check out:
    - Group or ungroup images, shapes, or other objects in Office*

PDF documents
1. Send as is!
  - However, scanned material, such as chapters from books or articles, must be good quality scans. Good quality scans are clear of highlights, underlines, or other elements which distort the image or text.
    - Poor Quality Scan Example*
    - Good Quality Scan Example*

For additional information on making accessible documents visit our Create Accessible Documents webpage for guides, videos, and step-by-step directions.

Document Remediation Plan

Request Process for Accessible Documents

Faculty and staff submit a *Request Services Form found on *ATI Request Services website.

Select ‘Document Accessibility Review’ as the Reason for Request.
Fill in all applicable information in the form.
Upload the document(s) to the request services form, up to 20 documents can be submitted in one form.
- Any document over 8MB can be emailed directly to atidocs@gmu.edu after submitting a request.
ATI will notify submitter by email when the request is received and is processing.

Document Remediation Process

All requests are reviewed and documented for tracking purposes. ATI remediates the following areas for accessibility.

Word and PowerPoint documents
- Alternative Text and Images (when added by faculty or staff)
- Headings
- Lists
- Tables
- Meaningful Hyperlink Text
- Color Contrast

PDF documents
- Alternative Text and Images
- Headings
- Lists
- Tables
- Meaningful Hyperlink Text
- Color Contrast
- Page Numbers

Quality Control

ATI utilizes JAWS and/or NVDA to verify screen reader access.

Document Return Process

ATI will email request submitter with a list of completed documents along with a Dropbox link to download the accessible version of the file(s) upon completion.