Responsibilities and Procedures

Responsibilities


Responsibilities for Provision of Accessible Media Online and/or in the Classroom

Faculty/Staff will adhere to/acknowledges the following:

  • Video(s) will be used for at least one year.
  • Video(s) transcripts are the property of George Mason University and thus will only be used on GMU websites and/or in classrooms.

ATI will provide the following:

  • Copy of video transcript (text file only) completed to at least 98% accuracy.
  • Faculty/staff can request permission to edit caption/transcripts themselves.
  • Confirmation emails sent upon receipt of your submission for processing, at the completion of your request, and as-needed throughout the process

Procedure for Requesting Captions


  1. Complete the online Request Services Form for media content used in courses.
    1. For Bulk Requests (e.g., 2 or more videos), use the Accessible Media Bulk Request Form and email a copy to amp@gmu.edu.
    2. Most common media types (e.g., .flv, .avi, .mov, .wmv, .mp4, etc.) are accepted.
  2. Staff and Faculty will submit media and request forms at least 7 days prior (14 days for audio description) to the date media is needed in the course.  Requests submitted less than 7 days from the date that the media is needed may not be completed on time.
    1. For Kaltura users: If your videos are hosted on Kaltura, please tag each video being requested with “captions.”
  3. ATI staff will contact faculty to confirm all requests prior to the start of the job. The job(s) will not be started unless an online media or bulk request form has been submitted.

Copy Righted Material

In the event that an accessible version of copyrighted media is not available, ATI will evaluate the current media format (i.e., DVD, VHS, streaming video, etc.) and determine the most efficient method for providing post-production accessibility

  1. ATI will make every effort to contact the publisher and/or copyright holder for permission to add captions and/or video description to copyrighted works. The addition of post-production open or closed captions, and/or video description, is for noncommercial, educational purposes only.  Mason ensures that the master and work copy (i.e., copy being used to add captions to) are in the hands of a limited number of individuals in the institution and no content in the original media will be removed or modified.  Unauthorized reproduction of the media for any other purpose is prohibited. (U.S. Copyright Law, Title 17, Section 121)

Once an accessible copy is available (whether it already exists online, by post-production, purchase, or the library), the ATI will inform staff/faculty making the request on where to access their media.

  1. Accessible media that is purchased or produced by ATI – The faculty/staff member will receive an email confirming that their electronic media can be picked up at the ATI Office.   For videos within Kaltura, faculty/staff will receive an email with each corresponding text file (.TXT).
  2. Accessible media that is available through the library – The faculty/staff member will receive an email confirming that electronic media is available in the library and to contact the Library Media Services to arrange for pick up.