Live Captioning Without A Budget
The following tools offer options for streaming live captions using automatic speech recognition (ASR). ASR tools use artificial intelligence to convert speech into text. In recent years, educational technologies have started to integrate ASR into their platforms as a way to develop content that is more accessible and inclusive.
Turning on Live Captions in your Google Slides Presentation
Google Slides includes live captioning while presenting. Live captions will appear under the slides.
SAMPLE USE CASE (i.e., Using Google Slides in a synchronous session): If you are presenting in a synchronous session using Google Slides, simply share your screen and turn on the live captioning feature. Anyone viewing your presentation will be able to see the live captions.
Instructions for turning on live captions in your Google Slides presentation are as follows:
- Open Google Slides presentation.
- Select Present.
- Hover your mouse near the bottom left to see the presentation control panel. Turn on captions by selecting the ‘CC‘ button (You can also press Control+Shift+C.
PLEASE NOTE: Ensure browser’s microphone is enabled for ‘CC’ to appear. Captions will only show in Google Chrome browser. Additional information on Google Slides captioning*.
Turning on Live Captions in your PowerPoint for Office 365
Office 365 provides live captioning for PowerPoint presentations. Captions can be overlaid, above, or below the presentation.
Instructions for turning on live captions in your PowerPoint for Office 365 presentation are as follows:
- Open Office 365/Sign in to Office 365 and open a PowerPoint presentation.
- Go to the Slide Show tab, select Always Use Subtitles to have captions display every time you show a PowerPoint presentation. Use Subtitle Settings to choose the caption position and set languages.
- In the same tab, click Present Online to start presenting.
- Turn captions on by toggling the Toggle Subtitles.
PLEASE NOTE: Live captions also work in PowerPoint for Office 365 for Mac and PowerPoint on the Web. Additional information on how to use PowerPoint for Office 365 Live Captioning*.
Using Web Captioner as a Live Captioning Solution
Web Captioner provides live captioning through the Google Chrome browser. When utilizing Web Captioner, please note that captions will exist in a separate window from your presentation (e.g., Webex, Zoom, etc.).
Instructions for using Web Captioner are as follows:
- Open Web Captioner* in the Google Chrome browser.
- Select the Start Captioning link, a new window will open.
- Click on the Start Captioning button at the bottom right of the screen.
Viewing Live Captions from Web Captioner Using a Mobile Device (Test Feature/Experimental)
Web Captioner offers an experimental feature, which allows the host to share the live captions stream with an end user using a URL. (PLEASE NOTE: This feature is not publicly available, but can be accessed as long as you sign in to use Web Captioner.)
Steps to enable this feature are as follows:
- Sign into Web Captioner* to gain access to the experiments tab.
- Go to Web Captioner settings by clicking the menu at the bottom right, then clicking the Settings button.
- Click on “Experiments” on the left hand side. PLEASE NOTE: If you do not see the “Experiments” menu on the left hand side, click on the “Webhooks” menu for it to show up.
- In the Experiments page, type in “share” (no quotes) and click “Add.” The share experiment should show up.
- You will notice the addition of a share button next to the Start Captioning button (denoted here as a broadcast icon). Click that to generate a URL link for your session that you can then distribute to people viewing your broadcast.